AOPLM
Privacy Policy
POPMA – Practicing Oral Pathologists & Microbiologists Association
Website: https://popma.in/
Address: 1021, Urban Estate-II, Hisar, Haryana – 125001, India
Email: popma01797@gmail.com
Phone: +91-70270-38190
Last Updated: 29 November 2025
1. Introduction
POPMA (“we”, “our”, “us”) is committed to safeguarding the privacy of our members, visitors, and stakeholders. This Privacy Policy explains how we collect, use, store, and protect your personal information under the Information Technology Act, 2000 and the IT Rules, 2011.
By accessing or using our website, you consent to the practices described in this policy.
2. Information We Collect
A. Personal Information
We may collect the following information voluntarily provided by you:
Name
Contact number and email
Professional information (qualification, institution, designation)
Membership registration details
Payment details (processed through secure third-party gateways)
B. Automatically Collected Information
IP address
Browser and device information
Cookies and analytical data
C. Sensitive Personal Data (Only if voluntarily provided)
ID proofs (Aadhaar, PAN, institutional ID)
Professional certificates for verification
Such information is collected with consent and protected with strict confidentiality.
3. Purpose of Information Use
Your data may be used for:
A. Membership Services
Registration, verification, member communication
Issuance of membership ID/cards
Providing academic resources, newsletters, and updates
B. Event Management
Registration for conferences, workshops, webinars
Issuing certificates and attendance records
Sending schedules and program updates
C. Communication
Responding to queries
Sending academic, administrative, and organizational updates
D. Administrative and Legal Compliance
Verification, audit, statutory obligations
Prevention of misuse or fraudulent activities
E. Website Analytics
Improving website functionality and user experience
4. Sharing of Information
POPMA does not sell or rent personal information.
We may share limited information only with:
Trusted third-party service providers (payment gateways, email/SMS services)
Internal committees (Membership, Scientific, Governing Body)
Government or legal authorities, when legally required
Every third party is bound by confidentiality and data-protection obligations.
5. Data Security
We implement reasonable and industry-standard security measures, including:
SSL encryption
Secure servers
Restricted administrative access
While we take strong precautions, no digital transmission is completely risk-free.
6. Your Rights
You may:
Access your stored information
Request corrections/updates
Withdraw consent (may limit services)
Request deletion (except mandatory records)
To exercise these rights, email us at popma01797@gmail.com.
7. Cookies Policy
We use cookies to:
Analyse website traffic
Enhance performance
Offer a smoother browsing experience
You may disable cookies through browser settings.
8. Third-Party Websites
External links on our website may lead to other websites. POPMA is not responsible for their content or privacy practices.
9. Data Retention
We retain information only as long as necessary for:
Membership validity
Event/academic services
Legal or audit obligations
Unnecessary data is securely deleted.
10. Children’s Privacy
We do not intentionally collect data from individuals below 18 years without parental consent. Any such data identified will be removed.
11. Updates to This Policy
POPMA may revise this Policy periodically. Updates will be posted with a revised “Last Updated” date.
12. Contact Us
For any concerns, clarifications, or requests, please contact:
POPMA – Practicing Oral Pathologists & Microbiologists Association
1021, Urban Estate-II, Hisar, Haryana – 125001, India
Email: popma01797@gmail.com
Phone: +91-70270-38190
